If you need to cancel your presentation, please notify the organizers at sslw@asu.edu immediately. Cancelling your registration on Eventbrite does not affect your presentation on the program on Sched.com and vice versa. The deadline for cancelling your registration was September 23, 2025.
Program. Check the program for session title, author names, and 50-word summary. You can make minor adjustments and edits, if necessary. We recommend making your profile public and editing your profile to add your photo, institutional affiliation, and bio statement. You can also add your presentation slides or handout under Add Presentation (50MB max; see Instructions). Please contact Paul if any presenters are missing or listed in the incorrect order. (Adding new presenters is not allowed at this time.)
Presentation Time and Room. The day before your presentation, check the program for the start and end time and room information and check the location on the map. Please do not start your presentation until the designated time (even if the previous presenter is not there) because some people will be coming specifically to see your presentation.
Transition Time: Each session is followed by a preiod of 5 minutes or more to allow for the smooth transition from one presenter to another. As a professional curtesy, please stop your presentation immediately at the designated time and allow the next presenter to start setting up. If people wish to talk to you after your presentation, please take the conversation outside the room. There will be no session chairs or time keepers.
Internet Access. SSLW will provide WiFi in meeting rooms. Public WiFi is also available, provided by iTaiwan. Do not count on them to work for presentations due to limited bandwidth. Instead, take screen shots or create a video beforehand.
Presentation Technology. Bring your own laptop or arrange to share a laptop with other presenters in the session. There will be a projector and a screen, or a TV monitor in the room. Bring your own A/V adapters (aka dongles) for HDMI connection.
Printing and Copying Facilities. No printer or copying facility is available onsite. Please prepare your handouts beforehand. Or better yet—consider uploading the handout to the program (Instructions).
Roundtable Sessions. A roundtable session is a 30-minute informal presentation to a small group of audience. The roundtable room is set up with five islands—one for each presentation—consisting of a few tables placed together and 8-10 chairs around them. No AV equipment is available. You can use your own laptop to show slides, videos, or images, or speak from a handout. You can structure your session however you like, but a recommended format is 15-20 minutes of presentation followed by a 10- to 15-minute Q&A session.
Paul’s Pro Tip. Here are some tips from Paul for professional presentation:
Before the presentation:
- If you plan to speak for 20 minutes, prepare a 15 minute presentation. The actual presentation usually takes longer than the practice run.
- Do not expect live Internet connection to work. Instead, use screen shots or downloaded videos.
- Test the equipment well before your presentation. You can do so before the first session in the morning, or during long breaks.
- Arrive early (without disrupting the ongoing presentation) and have all the equipment and adapters in hand and connected so the only remaining step is connecting the HDMI cable. Store everything else in one bag.
- Ensure your laptop/tablet has sufficient battery power, and the sleep/hybernation mode is turned off.
During the presentation:
- If you have printed handouts, ask the audience to help distribute them while you set up the equipment.
- Show the title page (with the title of your presentation, your name, institutional affiliation, and contact information, and maybe a short link or QR code for handouts) on the screen at the beginning and end of your presentation.
- If you use a presentation software, be sure to enter the presentation mode, and do not exit the presentation mode at the end of the presentation. When you are not using the slides actively, show the title page or use a black screen. (For PowerPoint, just press “B” for blank.)
- If you want to temporarily turn off the screen, enter the presentation mode on PowerPoint, and press B for black screen. No matter what happens, do not turn off the projector (it may take some time to restart) or cover the lens with a piece of paper (fire hazard).
- Don’t try to say everything you know. Just focus on a few key points, each with one or two best examples or illustrations. You can elaborate during the Q&A session.
- Don’t waste time on a predictable outline (introduction, method, results, discussion) or extensive lit review (unless your presentation is a review/synthesis).
- Also don’t waste time by flashing the bibliography on the screen (unless you can at least give people enough time to take a picture). Instead, prepare a handout, provide a short URL/QR code on the last screen with a link to your bibliography, or offer to provide it upon request.
At the end of the presentation:
- If you run out of time, stop the presentation immediately and let the next presenter start setting up. There is no excuse for poor planning or delivery.
- If people want to ask questions afterwards, ask them to wait outside the room, gather your personal belongings, and leave the room to continue the conversation.
Microphone use:
- For handheld microphones: Hold the microphone below your mouth (not directly in front of the mouth), pointing at the mouth at an angle. If you hold the microphone directly in front of the mouth, it will “pop” when you make plosive (b/p) sounds.
- For lapel microphones: Clip it in the middle of your body just under your neck. If you have to hold the microphone, position it below your mouth and do not cover the sensor with your fingers.
- For all microphones: Listen to your own voice and adjust the volume by changing the distance from your mouth. Do not stand directly under or in front of a speaker (to avoid the feedback loop). If the feedback loop starts, hide the microphone from the speaker and step aside.