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Cancellations. As a professional courtesy to other participants and the organizers, please notify the organizers as soon as you find out that you are not able to present your session as scheduled. The failure to cancel the presentation well in advance may affect your ability to present in the future. Cancelling your session and registration are two separate processes; cancelling your registration on Eventbrite does not affect Sched.com and vice versa.
Program. Check the online program to verify the session title, author names, and 50-word summary. You may make minor edits or adjustments, if necessary. We also recommend making your profile public and updating it with a photo, institutional affiliation, and brief bio. You may upload your presentation slides or handout under Add Presentation (50MB max; see Instructions). Please contact the organizers if any presenters are missing or listed in the wrong order. Adding new co-authors is not allowed after the proposal has been accepted (see below).
Additional Presenters. Requests to add co-authors after a proposal has been accepted are generally not approved. Exceptions may be considered only if the additional co-author has contributed significantly to the proposed project, has already registered, and will participate in the presentation.
Virtual Presenters. SSLW is designed for in-person presentations and interactions. Virtual or recorded presentations are generally not allowed except for designated virtual sessions or emergency situations. In order to participate, virtual presenters must also be registered.
Presentation Time and Room. The day before your presentation, check the program for the start and end time and room information and check the location on the floor plan. Please do not start your presentation until the designated time (even if the previous presenter is not there) because some people will be coming specifically to see your presentation. Please end your presentation promptly at the designated time.
Transition Time: Each session is followed by a preiod of 5 minutes or more to allow for the smooth transition from one presenter to another. As a professional curtesy, please stop your presentation immediately at the designated time and allow the next presenter to start setting up. If people wish to talk to you after your presentation, please take the conversation outside the room. There will be no session chairs or time keepers.
Internet Access. Eduroam is available at the conference venue. The system is not designed for large events, and access and speed may be limited depending on the collective usage. Do not count on having fast or reliable Internet connection during your presentation. Instead, embed screenshots and video recordings into your presentation slides. You may also use personal hotspot.
Presentation Technology. Bring your own laptop computer or arrange to share one with other presenters in the same room. For colloquia and paper sessions, there will be a projector and a screen, or a TV monitor in the room. Bring your own A/V adapters (aka dongles) for HDMI connection. An HDMI cable is available in each room. For roundtable, workshop, and discussion sessions, A/V equipment will not be available. Please use your laptop or tablet, or prepare handouts. Have your device sufficiently charged before your presentation.
Printing and Copying Facilities. No printer or copying facility is available onsite. Please prepare your handouts beforehand. Copy machines are available at convenience stores. You can also make your handouts available online (see Instructions).
Session Types. SSLW sessions include plenary talks, colloquia, papers, roundtables, discussions, workshops, open meetings, and closed meetings.
- A plenary talk is a 60-minute session including the time for introduction and Q&A. Audience can ask question by lining up at the stand microphone available in the front of the lecture hall. Microphones and a projector (HDMI connection) will be available.
- A paper is a 30-minute session including the time for a 20-minute presentation and question and answer time. A projector or TV monitor (HDMI connection) will be available.
- A colloquium is a 1.5-hour session including three or more presenters addressing different aspects of the same topic or representing different perspectives on an issue. Microphones and a projector (HDMI connection) will be available.
- A roundtable is a 30-minute session including the time for a 10- to 20-minute presentation and time for informal conversation with a small audience. It provides opportunities for intensive discussion of the presenter’s work. It is also appropriate for work-in-progress or preliminary discussion of a project. Roundtable sessions are scheduled around clusters of tables (with about 10 chairs) in a large room. No A/V equipment or power source will be available; use your own device or handout.
- A discussion is a 30-minute session starting with a brief statement of an issue relevant to the field followed by a discussion. Discussion sessions are scheduled around clusters of tables (with about 10 chairs) in a large room. No A/V equipment or power source will be available; use your own device or handout.
- A workshop is a 30-minute professional development session related to teaching, research, administration or other aspects of L2 writing-related work. Workshop sessions are scheduled around clusters of tables (with about 10 chairs) in a large room. No A/V equipment or power source will be available; use your own device or handout.
- An open meeting is appropriate for a business or planning meeting that are relevant to SSLW participants in general. A projector or TV monitor (HDMI connection) will be available.
- A closed meeting is appropriate for L2 writing-related business for a specific group (e.g., editorial board meeting). A projector or TV monitor (HDMI connection) will be available.
