Cancellations
The deadline for cancelling your SSLW registration was one month before the start of the event. Cancelling your registration on Eventbrite does not affect your presentation on the program on Sched.com and vice versa; if you need to cancel your presentation, please notify the organizers at sslw@asu.edu immediately.
Before Traveling to Kyoto
Presenter Information. If you are a presenter, please also review the Information for Presenters.
Local Information. The Information about the venue and the local area is available on the Local Information page.
Program. SSLW2026 Program will be fully online at sslw2026.sched.com. No print program will be provided. If you do not have a mobile device (e.g., smart phone, tablet), we recommend printing out the program-at-a-glance and the program summary beforehand.
To make the most of the online program, we encourage you to login, update your profile, and make your profile public (see Manage Profile & Sched Account and Video Instructions). Please use the same email you used for registration on Eventbrite.
For information about how to use sched.com, please follow these Sched.com links:
Upon Arrival
On the first day, we will only have 30 minutes for check in before the opening ceremony starts. For a smooth check in experience, please arrive early with your QR code ready, and follow the instructions from the SSLW staff. To help avoid the rush, please consider joining the Pre-Symposium Social, where you can check in and pick up your name tag.
If you are presenting in the morning on the first day, and if you have already registered online, feel free to present first before picking up your name tag.
Check-in desks are located directly in front of breakout rooms. Please avoid congregating in the area.
Early Check-in. Beat the crowd! If you are coming to Kyoto before the evening of October 22, you can check in and pick up your name tag at the Pre-Symposium Social. Please have your ticket QR code ready, or provide the first few letters of your last name.
Pre-Registration Check In. If you pre-registered on or before October 7, please go to the pre-registration check in counter, arranged by the first letter of your last name (A-E, F-I, J-L, M-P, R-U, V-Z). Please have your ticket QR code ready, or provide the first few letters of your last name.
On-Site Registration and Check In. If you registered after October 8, please go to the on-site registration check in counter. Please have your ticket QR code ready. If you have not registered, please register online first before approaching the on-site check-in counter.
If you can’t find your QR code, approach the correct check-in counter for you (see above) and tell the staff the first three letters of your last name.
During SSLW
Registration Area. The registration desks are placed outside International Conference Halls. To avoid disrupting presentations, please keep the noise level down around meeting rooms. On Friday morning (October 23), please consider taking conversations to the networking room (International Conference Hall III), where you can carry conversations over beverages and pastries.
Opening Ceremony (October 23, 16:45-17:00). During the opening ceremony, please find a seat in the forward-center area directly in front of the stage. Group photos will be taken from the stage at the end of the opening ceremony. No food or open drinks are allowed in the Centennial Hall. (Drinks are permitted only in bottles or containers with securely closed, water-tight caps.
Closing Ceremony (October 15:40-16:30). JSLW Award for the Best Graduate Paper will be presented, and the details of SSLW2027 will be announced.
Opening Reception (October 23, 18:00-20:00). Food and beverages will be served. All registered participants are welcome to join us. Please wear your name tag for admission. The list of food and beverages is available on the Networking Event Page. Please consume food and beverages inside the room and place the event trash in designated bins/bags. (No outside trash.)
Plenary Q&A. Plenary sessions are 60 minutes. If there is time left for Q&A toward the end, participants can ask questions by lining up at the stand microphone in the front of the auditorium—an SSLW tradition since 1998. (If you need assistance, please contact an SSLW staff.)
Coffee and Networking (October 23, 9:30-11:30). On October 23, coffee, tea, and pastries will be provided to facilitate networking in the morning. Please consume food and beverages inside the room and place the event trash in designated bins/bags. (No outside trash.)
Lunch Breaks (October 23, 24, 25, 11:45-12:45). You can have lunch in International Conference Halls and Conference Rooms unless otherwise noted. If you have pre-ordered your lunch, please bring your lunch ticket to the registration area to pick up your lunch, and then place empty containers in the designated area. You can also bring outside food and bottled drinks, but please take your own trash home. No food or beverages are allowed in the lobby or hallways. Please consume food and beverages inside the room and place pre-ordered lunch trash neatly in designated cartons. (No outside trash.)
Coffee Breaks. On October 23 and 24, hot beverages and light local snack will be served during coffee breaks (14:25-14:55).
Coffee on Sunday (October 25, 11:45-12:45). On October 25, hot beverages will be served during starting at 11:45 in International Conference Hall III.
Photos and Recordings. Please note that photos and recordings may be taken during SSLW for documentation and marketing purposes. By attending, participants agree to the use of their image unless otherwise specified. If you prefer your image not to be used, please contact the organizers at sslw@asu.edu.
Common Courtesy. Please return all furniture to its original layout before leaving the room, and make sure to take all personal belongings and trash with you.
Food and Beverage Etiquette
The convention venue has strict rules about food and beverages. Please review the following information carefully.
- Drinking water is not readily available in the building, especially on weekends. Please bring your own water. (You can purchase bottled drinks at the convenience store on campus.
- Eating and drinking are permitted only in International Conference Halls (I, II, III), Meeting Rooms (I, II, III, IV) dining facilities, or outside the building.
- No food or open beverage are allowed in the lobby or the hallway. Beverages with sealed lids are allowed (e.g., pet bottles, water bottles).
- No food or open beverage are allowed in the Centennial Hall Beverages with sealed lids are allowed (e.g., pet bottles, water bottles).
- Drinks must be contained in bottles with closed caps. Open cups or lids that are not securely sealed (e.g., coffee cups with plastic lids) are not allowed.
- Smoking is not allowed in the building.
Trash Removal
- In general, please take your own trash home; do not leave them anywhere in the building.
- If you pre-ordered lunch, you can place the empty containers in the designated boxes located near the registration area. Please place leftovers and chopsticks inside the box, close the lid, and place them neatly inside the cartons.
- During coffee breaks and receptions, you can place event trash in the designated trash bins/bags in the International Conference Hall III.